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Why do I have a negative available quantity?

Negative available quantities are the result of having more items already committed to orders than you currently have in inventory.

Example Scenario: A grower has 500 plants on hand and commits them all to a customer order, then 100 of the plants are found to be damaged and therefore removed from inventory using a Dump transaction. This leaves 400 on hand, 500 committed, and -100 available.

A few options to fix a negative available quantity:

  1. Some growers will prorate and adjust all order quantities down to overcome the discrepancy.
  2. Some growers will remove that item from other orders based on customer loyalty and make substitutions where possible.
  3. Some growers will purchase in the short items to fulfill are current order commitments.

Tip: You can view a report of all sales and master order items affected by inventory changes by going to reports icon Reports, then clicking to expand the Sales section and selecting the Items on Master Order Affected by Inventory Changes or Items on Sales Order Affected by Inventory Changes reports.